Emergency appointment for the U.S. consulate

Visa interview for urgent trip to the U.S.

In the event that interview appointments at the U.S. consulate are temporarily unavailable, urgent travel plans can quickly be jeopardized. Emergency appointments at the U.S. consulates seem to be a possible rescue here. However, they are only granted for justified emergencies. We will help you to arrange an urgent appointment. Please feel free to contact us at any time!


Reasons for an emergency appointment

Under certain circumstances, a visa applicant may request an emergency appointment with the U.S. consulate. The U.S. consulate lists the exceptions in which emergency appointments may be requested. Provided the emergency appointment is needed for one of the following reasons, it may be allowed by the U.S. consulate:

  • medical emergency
  • family emergency (funeral / death)
  • participation in a scheduled exchange program (students and exchange visitors)
  • ESTA refusal
  • urgent business trip
  • travelers turned away at check-in (e.g., even if the flight could not be boarded on child's passport)

Please note that the decision to grant an emergency appointment, is always made by the U.S. consulate. There is no guarantee that your emergency appointment request will be accepted.

No permissible reasons for an emergency appointment

Failure to apply for a U.S. visa in a timely manner does not constitute grounds for an emergency appointment. Moreover, for business travelers, referring to an urgent client appointment for meetings might not necessarily qualify as an emergency.

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Make an emergency appointment

In order to request an emergency appointment, the first step is to make a regular visa appointment. Accordingly, you must pay the consular fee in the usual way, schedule an interview appointment, and complete and submit the online DS-160 visa application.

Tip: If you use the visa profile to pay the consular fee via instant bank transfer, you can schedule a visa appointment immediately.

Check Availability

Before requesting an urgent appointment, be sure to check the availability of consular interview appointments at U.S. consulates in the home country. Emergency appointments are usually only made if there are no appointments available at all locations where one can apply for the desired U.S. visa.
Applicants in Germany, for example, have the option of attending a visa interview in Berlin, Frankfurt am Main or Munich. While in Austria the consular section of the U.S. embassy in Vienna is responsible, applicants in Switzerland can contact the U.S. embassy in Bern.

If there are no available regular interview appointments, emergency appointments can be given for the next available appointment at the U.S. consulates in your home country.

After you have prepared the application as far as possible and reserved the next available regular appointment, you can request an emergency appointment through the visa profile.

Cite reasons

In any case, the urgency of the trip to the U.S. must be proven with supporting documents. These can be letters from the U.S., proof of appointments or invitations, for example. Students should also include confirmation that the SEVIS fee has been paid in addition to the evidence of the start of the program. In case of an ESTA denial, a printout or proof of the rejection must be submitted as well.

The letter of justification must be written in English and supported by other documents.

Classification as an emergency appointment - what happens next?

If your request is classified as an emergency by the U.S. consulate, you will receive an e-mail notification that an emergency appointment can be scheduled. You will then see the emergency appointments available to you in your visa profile, which you used to book the first regular appointment. Once the emergency appointment has been booked, the rest of the application process will proceed as usual and you will be able to prepare for the in-person interview at the U.S. consulate with the appropriate application documents.

It should be noted that the emergency appointment may not necessarily take place at the applicant's preferred location – e.g. close to home. The time and, in particular, the place of application cannot be chosen by the applicant at an emergency appointment. Furthermore, an urgent appointment can only be requested once you have all the necessary documents.

Updated on 9.9.2021

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  • Guten Tag,
    um Sie korrekt beraten zu können, brauchen wir mehr Hintergrundinformationen. Bitte kontaktieren Sie uns für eine Beratung zur weiteren Vorgehensweise: https://www.usvisaservice.de/ueber-uns/kontakt/kontakt-privat/
    Ihr US Visa Service Team

  • Hello,
    of your request for an emergency appointment was rejected, you can not apply again.

    We can only recommend to update the appointment page on an hourly basis, there is always a chance that there is a free appointment coming up: Find more information: https://www.ustraveldocs.com/de/de-niv-expeditedappointment.asp
    Your US Visa Service Team

  • Hello,
    I had applied for an emergency visa request for a observership under a doctor for a period of one month, however my visa visa was rejected. I had submitted proof of an invitation letter from the hospital too.
    Could I know if this qualifies as an emergency request?

  • Hello,
    You can always try to get an emergency appointment at the US consulate.
    Submit the document from the hospital as well as documents proving that your wife cannot travel to the U.S. alone and needs accompaniment. Unfortunately, paternity alone is not a sufficient reason.

    If you get an appointment, you will have to prove at the consulate that you want to travel back to your home country (employment contracts, residential property, real estate, etc.), because based on your wife's citizenship and through the birth also of the child, it may look to the officials as if you are planning to stay in the U.S. as the father.
    Your US Visa Service Team

  • Hello, my wife has a us visa and plans to give birth in us. We have the approved document from us health centre. Can I apply to us consulate with that letter for emergency visa to assist her? Thank you.

  • Hello,
    unfortunately we do not have enough information about your business activity to make a recommendation about it.

    Maybe you and the business activities qualify for ESTA. Find all details about business travel with ESTA here: https://en.usvisaservice.de/us-visa/visa-waiver-program-esta/#business-travel-esta

    If you need further advise please make an appointment with our consultants via https://en.usvisaservice.de/about-us/contact/contact-business/
    Your US Visa Service Team

  • Hello,
    is it possible to obtain an EA for B1 visa?
    I'm expected to travel to the US beginning of June to attend a series of important business meetings with potential customers. I have already submitted an EA with a justification letter from CEO, where he described potential losses caused by my absence. Unfortunately, the request was rejected without explanations. Do you know if my case qualifies for emergency appointment?

  • Hello,
    at the moment we can only recommend to check the appointment page multiple times a day, there are often short-term appointments available.
    Your US Visa Service Team

  • Hello. I’m an international student and I’ve been denied an expedited appointment. I have all the required documents and have paid for everything. My program starts in August 21st and the earliest appointment date is on 13 October, which is so far. It says one can only apply for expedited appointment once. Kindly help on what I can do.

  • Hello,
    Emergency appointments based on short-term business appointments are often accepted by the authorities.
    We can currently recommend the following:
    Check the consulate page with the appointments several times a day, often new appointments are released at short notice.

    If no new appointments become available within the next few days, you can fill out an Emergency Request Form or contact the call center for assistance.

    Find more information here:
    Your US Visa Service Team

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